Neighborhood Plan Committee

October, 2024

This is the latest working proposal which reflects updates from the Oct. review meeting.

This is the next set of provisions which the committee will review. Note that the committee will also revisit §3-1-203.

Regarding Modifications of Boundaries for Boards - The Committee is requiring a Board or Boards to submit formal requests, likely through a Resolution, for the committee to consider any modifications of the geographical boundaries of a Board.

Reviewed and continued discussion on reorganization of the revised plan. To summarize, the plan appeared to have been numbered and organized to fit into the regulatory scheme of the city clerk. Consequently, the 2-11 sections relate to the Commission and are self contained administrative rules. The remained of the current plan, sections 2-12 through 2-20 all relate to the Boards and together form another part of the plan.

With the decision to adopt a reorganization, the Committee is dispensing with that bifurcated scheme and drafting the plan into a single unified document.

Review Process Plan - In our review process, the committee is taking provisions out of order. The purpose is to start with provisions which appear to be a lesser public interest. Those related to the Commission Office and the Commission itself.

The review plan at present is to continue with the Commission Office and Commission provisions, followed by those pertaining to the Boards, provisions related to the complaint procedures, and finally, those related to geographical boundaries.

As with every phase of the review, the public has opportunities to provide input to the committee.

Following is a summary of changes to date:

Note: Section numbers reflect the sections under the proposed plan. In parathensis are refernces to corresponding provisions under the current plan.

§3-1-101 (NP §2-11-101) - no change

§3-1-102 (NP §2-11-102) - deleted section with expectation that most of these definitions will be placed in an unified definitions section, 1-1-102. Noted that there is no duplication between two current definition lists so likely all of these definitions will go into 1-1-102.

§3-1-103 (NP §2-11-103) – added a reference to provide more references as to define “price fixed by law” in section (d).

§3-1-104 (NP §2-11-104) – Removed “in duplicate” in subsection (a).

Added the following language to subsection (d): “and cite the specific reason for such.”

In subsection (f), made no change to term “promptly” though considered.

Committee may refer back to earlier plan and include dropped legislative references for this section.

§3-1-105 (NP §2-11-105) – Removed section as a duplicate of a yet to be reviewed section (1-1-103).

§3-1-106 (NP §2-11-106) – No changes

§3-1-107 (NP §2-11-107) – No substantive changes but committee may add additional legislative references to this section.

§3-1-108 (NP §2-11-108) – No change

§3-1-109 (NP §2-11-109) – No change made but committee discussed changing “shall” to “may” but declined to make this change.

§3-1-110 (NP §2-11-110) – Committee noted need to change this to reflect what is required at the end of the review process. As this is mainly an administrative requirement, this will be deferred and adjusted as required at the appropriate time.

§3-1-201 (NP §2-11-201) – No change.

§3-1-202 (NP §2-11-202) – Committee considered altering subsection (b) but declined.

Committee considered adding resignation requirement to section for commissioners filing for higher office. As this may conflict with mandates of the City Charter, the committee will defer to making any changes but will consider this provision again when reviewing the corresponding provision covering boards (2-1-103).

§3-1-203 (NP §2-11-203) Conference of chairs –No change. In subsection (a), the committee considered requiring conferences be held annually but declined to make this a requirement.